Administrative Assistant, Annual Giving - Bates College - Lewiston, ME |
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Administrative Assistant, Annual Giving

Bates College | Lewiston, ME

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Bates is one of the nation's leading liberal arts colleges, with a long history of commitments to principles of human dignity and diversity.

Since its founding by abolitionists in 1855, Bates has welcomed men and women from diverse racial, ethnic, religious, and economic backgrounds. Bates was the first co-educational college in New England, and some of its earliest students were former slaves. The college continues to live that promise of inclusiveness.

Bates offers a rigorous and highly personalized education that centers on deep and sustained interactions among students, faculty, and community. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admission, graduates over 90% of its entering students, and over half of its alumni earn graduate degrees. Bates has 1,700 students, 200 faculty members and 550 staff and administrative employees.

The college is proud of it deep roots in the Lewiston\/Auburn community, Maine's second largest urban area, with a population of approximately 65,000. Bates is located on a beautiful, 109-acre, traditional New England campus in Lewiston, a small city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

The Position

The Annual Giving Administrative Assistant works as part of the Bates Fund team within College Advancement. The Administrative Assistant provides administrative support for activities that sustain the acquisition and retention of annual fund donors to the College. Some specific duties include processing prospect\/donor contact material and updating prospect\/donor records, making staff travel arrangements, fielding phone calls from donors and volunteers, producing information packets for donors, developing computer reports, manipulating spreadsheets and devising statistical summaries, and assisting in other administrative tasks as needed in the Annual Giving Office. Occasional evening and weekend work is required. Confidentiality is absolutely necessary.

This is a full-time, 12 month position. Standard schedule is 8:00 a.m. - 4:30 p.m. Schedule may vary based on departmental and college needs.

The successful candidate is required to have a high school diploma or equivalency. Associate's degree or higher preferred. The candidate must also have a valid driver's license. The candidate will have at least 2 years of professional office work experience, preferably in college advancement, development or relevant field.

The ideal candidate will have:
  • Understanding of data and how to analyze for application and results preferred.
  • Excellent communication (written, verbal, listening and presentation) skills.
  • Impeccable discretion and ability to maintain confidentiality.
  • Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress.
  • Excellent analytical and problem solving skills; high level of accuracy; ability to synthesize complex or diverse information.
  • Ability to work independently and handle multiple priorities with minimal supervision. Demonstrates initiative.
  • Ability to manage multiple projects at once in a deadline driven, goal oriented, fast-paced environment.
  • Strong analytical skills and experience working with complex data sets.
  • Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude.
  • Keen attention to detail necessary for successful documentation, planning, and execution.
  • Proficiency in data management systems, mail merges, statistics and basic computer applications (e.g., Word, Excel, PowerPoint).
  • Willingness and ability to learn additional applications as needed.
  • Creative, flexible and a sense of humor.
  • Ability and willingness to travel (by car, air, train, or bus) domestically as needed.
  • Ability and willingness to work weekends, evenings, and other non-traditional schedules.
  • Develops a thorough knowledge of Bates history, academic, extracurricular and athletic programs, and its faculty, students and administration.
  • Maintains a thorough understanding of the college's priorities and initiatives of the faculty and administration.
  • Personal commitment to excellence and the mission of a top-tier small liberal arts college.
  • Demonstrated commitment to diversity and inclusivity and to serving the needs of a culturally and educationally diverse and inclusive community with diplomacy and tact.


Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation, 12 paid holidays, dependent care subsidy, free parking, access to library and athletic facilities & more) and a supportive, collegial environment in a drug- and smoke-free workplace.

Please submit a cover letter, resume, and contact information for three professional references. This position requires successful completion of a pre-employment background screening. Review of applications begins immediately and will continue until the position is filled. (References will not be contacted without your permission.)

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA\/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at

Job Code: 58646
Posted On: 2019-01-17 11:00:03
Closing Date: Open Until Filled
Telecommute: No
Categories: Admin - Clerical
Job Type: Regular
Job Status: Full Time
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