Financial Officer I - MaineHousing - Augusta, ME |
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Financial Officer I

MaineHousing | Augusta, ME

The Employer has temporarily removed this posting

Primary Purpose of Position: 

The Financial Officer I (FO) will be responsible for contract renewals of Housing Assistance Payments (HAP) contracts for multifamily Section 8 property owners who provide housing to qualified low-income families. Provide financial support to Asset Management as needed.

Education /Experience:  Bachelor’s degree in Accounting or related field and two years of financial management and housing administration or a combination of six years of experience, training and independent study preferred. 

Certifications / Licenses:  Multifamily Occupancy Specialist Certification preferred 

Core Functions:

Process HAP contact renewals for Traditional Contract Administration (TCA) Section 8 Properties and PBCA contract renewals

  • Provide guidance to owner/managers and internal MaineHousing (MH) staff on the provisions in the Section 8 Renewal Guide
  • Determine if the renewal option chosen by the owner is consistent with the rules in the renewal guide.
  • Coordinate with the owner, HUD and internal MH staff on timelines for completing the renewals.
  • Enter all relevant data in HUD systems, HDS and the Multi-family database.

Process requests for rent increases for Traditional Contract Administration (TCA) Section 8 Properties

  • Send RCS to an independent reviewing appraiser for analysis and work with owner and initial appraiser to resolve any discrepancies
  • Process requests for Special Rent Increases (review budget, determine initial equity, and utility costs)
  • Enter all relevant data in HUD systems

Process annual Project-Based Contract Administration (PBCA) HAP contract rent increases

  • Calculate the adjustment, execute contract/amendment and notify HUD and owner
  • Enter all relevant data in HUD systems, HDS and the Multi-family database.

Track PBCA items

  • Prepare monthly invoice to HUD for PBCA administrative fees
  • Prepare certifications as required to disclose interest earned and costs
  • Work with Finance Dept in preparation of financial information PBCA annual cost certification
  • Prepare error tracking log

Prepare monthly payment report to owners and Finance Department

  • Process monthly subsidy vouchers and special claims as needed
  • Work with HUD and owners when HAP funds are delayed
  • Work with the Finance Department to reconcile bank accounts and prepare information for 1099s

Provide Asset Management financial support for MaineHousing’s financed portfolio

  • Review audited financial statements and annual budgets for properties in the multi-family portfolio to evaluate portfolio risk
  • Periodic participation in field audit activities
  • Provide back up to escrow processing as needed

Skills and Knowledge: 

  • Knowledge and interpretation of federal, state, and local laws regarding the programs
  • Strong project management, time management, and organizational skills
  • Effective conflict resolution techniques
  • Strong PC skills using various software (spreadsheet, word processing, database)
  • Ability to establish and maintain good working relationships with business partners
  • Experience communicating effectively in front of groups
  • Excellent communication skills – oral, written, listening
  • Ability to take initiative, work independently, and utilize creative and analytical skills to resolve issues
The starting hourly rate for this position is $17.1014, plus a great benefits package.

MaineHousing offers employees:
  • Free parking and access to the Rail Trail
  • A comprehensive benefits package: medical and dental insurance for employees, and eligible dependents including domestic partner
  • Health care and dependent care flexible spending accounts, life insurance, short-term disability, long-term disability, long-term care, voluntary vision, and two retirement plan options
  • Earned Time (18 days in your first year of service)
  • 12 Paid Holidays
  • Jury duty pay
  • Bereavement leave
  • Employee Assistance Program
  • Wellness Programs
  • Training and Professional Development Opportunities
  • Casual Fridays

Posted On: 2017-11-08 08:07:04
Closing Date: Open Until Filled
Telecommute: No
Categories: Admin - Clerical, Finance, Non-profit
Job Type: Regular
Job Status: Full Time
Pay Type: Hourly Wage
Similar Jobs: Within 25 miles of 04330, Admin - Clerical, Finance, Non-profit

Additional Contact Info

353 Water Street
Augusta, Maine 04330
Contact: Jane Whitley, PHR