Grants Coordinator - MaineHousing - Augusta, ME |
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Grants Coordinator

MaineHousing | Augusta, ME

The Employer has temporarily removed this posting

Primary Purpose of Position:  The Grants Coordinator will oversee and coordinate the financial administration, monitoring, general accounting, collection and reporting of financial data and federal grants of homeless programs.

Education /Experience:  An Associate’s degree and two years experience in administering government-funded programs or a combination of four years of equivalent experience, training and education preferred.  

Core Functions:

Financial Administration

  • Coordinate the annual grant budgets with Finance
  • Oversee payment process for all invoices, which includes allocating to the correct grant(s).
  • Track income and expenditures for each grant, coordinating with and advising Finance when/how to draw down state & federal funds.
  • Calculate shelter and program payments based upon established funding methodology and resource allocations.
  • Ensure disbursement of quarterly payments to providers, monthly payments to landlords and yearly IRS 1099 requirements.
  • Track and ensure funding allocations for all programs are within budget (working with Finance, Elite, IDIS and AOD), including Federal financial reporting (425 Report).
  • Create provider budgets, invoices and track to ensure funding allocations of sub-grantees are within approved budgets.
  • Compile all financial reports for federal and state funding including department and program evaluation reports
  • Coordinate and submit match requirement data to HUD & DHHS.

Program Administration, Monitoring, Communication & Outreach

  • Conduct monitoring reviews of homeless providers consistent with various federal and state program requirements, including shelter desk audits.
    • Monitoring reviews include pre-audit tasks, data review, onsite and teleconferencing, written reports and follow-up as needed.
  • Provides ongoing outreach, technical assistance and coaching for providers to maintain support and understanding of programs.
  • Develop and provide periodic and annual financial and monitoring trainings for providers.
  • Reconcile and audit quarterly invoices for shelter payments

Skills and Knowledge: 

  • Strong computer skills with proficiency in Excel
  • Ability to take initiative, work independently, and utilize creative and analytical skills to resolve issues
  • Strong project management, time management, and organizational skills
  • Ability to establish and maintain good working relationships with business partners
  • Experience communicating effectively in front of groups
  • Excellent communication skills – oral, written, listening

The starting hourly rate for this position is $18.5177, plus a comprehensive benefits package.

Posted On: 2018-05-31 10:20:10
Closing Date: Open Until Filled
Telecommute: No
Categories: Admin - Clerical, Finance, Non-profit
Job Type: Regular
Pay Type: Hourly Wage
Similar Jobs: Within 25 miles of 04330, Admin - Clerical, Finance, Non-profit

Additional Contact Info

353 Water Street
Augusta, Maine 04330
Contact: Jane Whitley