Mail Room & Facilities Associate - Diversified Communications - Portland, ME | JobsInME.com
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Mail Room & Facilities Associate

Diversified Communications | Portland, ME 04116

Diversified Communications

We are seeking a Mail Room & Facilities Associate to join our growing company!  The mail room and facilities associate is responsible for all duties related to incoming and outgoing mail/packages and show shipments, as well as providing office support services, including light-duty facility maintenance. Together, the Office Support Services team members manage a well-maintained, orderly, safe and appropriately stocked and resourced facility; provides supplies, resources and services that make it easy for staff to carry out day-to-day administrative tasks; and receives and informs our guests and employees and makes them feel welcome and prepared for their visit or work day​.

Mail Room Responsibilities:

  • Receive, log, sort and distribute all incoming mail/packages daily
  • Prepare outgoing mail and packages daily
  • Prepare show shipment pallets, as needed
  • Liaison and maintains strong work relationships with mail providers, couriers, and vendors
  • Organizes and maintains mail room, shipping and office supplies inventory, including mail/copy rooms throughout the building
  • Stays informed of postal and government shipping requirements and regulatory updates
  • Other Mail/Shipping duties as needed

Facilities Responsibilities:

  • Performs light maintenance and repair tasks as needed
  • Restocking of necessary office and facility supplies in all common areas
  • Provides reception coverage as needed, including answering and directing calls and greeting visitors and vendors

Knowledge: Microsoft Office Suite, prior experience with postage meter operations, domestic and international shipping resources, and basic office equipment a plus.

Skills: Provide excellent customer service including written and verbal communication skills, organized and detail oriented. Willingness to learn new applications.

Abilities: Comfortable with multitasking and prioritizing requests, flexible and willing to take on new tasks as role evolves.

Physical Demands: Ability to carry and lift up to 40 pounds. May occasionally move materials weighing up to 50 pounds with assistance.  Perform light maintenance duties using a step ladder and general tools.


Posted On: 05/16/192019-05-16
Closing Date: Open Until Filled
Telecommute: No
Categories: Admin - Clerical, Facilities
Job Type: Regular
Similar Jobs: Within 25 miles of 04116, Admin - Clerical, Facilities

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