New Beginnings in Lewiston is seeking an Office Manager for our agency headquarters. We are a growing non-profit agency seeking an individual who can help us build our administrative capabilities and create efficiencies in our current systems. The successful candidate will help us develop more efficient administrative processes as well as manage the day to day operations of our agency headquarters. This position has a broad range of skills and responsibilities that include but are not limited to office management, vendor liaison, HR functions as well as reception and filing.
We are seeking someone who has professional administrative skills and the ability to see the big picture and develop plans and systems to meet the growing needs of our agency. The Office Manager will be accountable to the senior management team and have responsibilities across several departments. The successful candidate will be an excellent team player and be able to prioritize multiple demands and expectations.
Typical job responsibilities include managing our central office, coordinating volunteers, maintaining agency and personnel files, liaison with vendors, and performing various reception, financial, development, and clerical duties. The person filling this position regularly deals with high-level confidential matters that require a superior degree of professionalism in an extremely sensitive environment. The position requires the ability to respond well to close supervision as well as work independently and complete projects as assigned. Good time management skills are essential.
Specifications and Qualifications
Education and Training: High school diploma or equivalent required. Post-secondary certificate or degree in office management or related area preferred.
Job-Related Experience: A minimum of four years of administrative office experience is required.
Specialized Skills: Excellent Windows-based computer skills and spreadsheet experience required, including Microsoft Office, word processing, mail merge, and spreadsheet experience. Familiarity with basic personnel policy procedures and confidentiality regulations. Knowledge of and experience with office equipment. Ability to greet the public in a cordial, informative manner and address conflict in a professional manner.
Cognitive Requirements: Ability to self-teach corrective and new skills from computer manuals. Ability to perform math functions on at least a high school graduate level with accuracy. Ability to write skillfully, composing original letters with excellent readability. Able to follow directions that are detailed and extensive in a step by step fashion.
Physical Requirements: Must be able to sit for long periods of time in an office environment. Able to type with manual dexterity for use of typical office equipment. Able to physically clean and maintain own office area.
Work Environment: Administrative offices; much time spent in public areas.
We offer competitive wages with full benefits: health, dental, vision, life, disability, long-term care, 403b retirement plan – and 33 days/year of earned benefit time to start.
TO APPLY Please send resume and letter of intent to:
Chris Bicknell, Executive Director; Email: firstname.lastname@example.org or Fax: (207) 795-4080
About New Beginnings, Inc.
We are hiring talented and enthusiastic people who are committed to making a difference for homeless youth in Maine. For nearly 40 years, New Beginnings has helped children, teens, and young adults find safety, build connections, and access the opportunities for growth that they need to thrive. Our comprehensive services prevent young people from becoming homeless, support struggling families, and help vulnerable youth grow into stable and healthy adults.